ADMINISTRATION SECRETARY

JOB POSITION:     Administrative Secretary

 SMARTWATER is Trade Company registered and base in Nicosia, Cyprus specialized in Water Management systems and fluid handling Solutions with more than 20 years’ experience and is certified with ISO 9001, ISO 14001 and with the highest European Environmental Management EMAS.

 SMARTWATER have also the exclusive authorized distributorship of brand manufacturers among them the SCALEWATCHER, the JESSBERGER, the BLUE LAGOON & VGE PRO, the PUREPRO among others for the territory of both Cyprus and Greece sector.

Our products provide a complete selection of top-quality water treatment, purification, disinfection, conditioning solutions, and fluid management to discriminating consumers who demand the absolute best in water quality and fluid handling solutions.

SMARTWATER is seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role.

Administrative Secretary Responsibilities:

·       Reporting to management and performing secretarial duties.

·       Processing, typing, editing, and formatting reports and documents.

·       Filing documents, as well as entering data and maintaining databases.

·       Liaising with internal departments and communicating with the public.

·       Directing internal and external calls, emails, and faxes to designated departments.

·       Arranging and scheduling appointments, meetings, and events.

·       Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.

·       Monitoring office supplies and ordering replacements.

·       Preparing facilities and arranging refreshments for events, if required.

·       May conduct research (within skills and expertise) to assist with projects or inquiries.

·       Welcomes and directs visitors and clients.

·       Performs other general clerical and secretarial duties as requested, which may include digital record keeping, managing petty cash, coordinating equipment maintenance, and handling packages and correspondence.

Performs other related duties as assigned.

Required Skills / Abilities:

·        Detail-oriented and professional.

·        Associate diploma or degree required in related field preferred.

·        Formal qualification in office administration, secretarial work, or related training.

·        2+ years of experience as an Administrative Secretary would be advantageous.

·        Excellent written and verbal communication skills and very good knowledge of English Language.

·        Extremely proficient in managing documents, spreadsheets, and databases Microsoft Office Suite, internet and google.

·        Ability to organize and prioritize tasks including delegation of tasks when appropriate.

·        Basic understanding of clerical procedures and systems such as recordkeeping and filing, and organizational skills.

·        Working knowledge of printers, copiers, scanners, and other office equipment.

·        Proficiency in internet appointment and regular appointment scheduling and call forwarding systems.

·        Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

Salary expectations

A very satisfactory basic salary including 13rd is offered according to the level of experience and education.

 

Additional Pretty Great Benefits

·        Vacation or Cash Bonuses – bonus achievement will be awarded at the end of the year.

 

Notice:

Job position may be submitted under the subsidy plans of the ANAD and the Ministry of Labour

All applications will be treated confidentially. The best ten will be called for a personal interview.

A reply message will be sent to everyone with the company’s final decision within the next 30 days.

Please send your CVs and any possible request either by email or mail on the following address:

SMARTWATER LTD

1 Stasinou , 1st Floor – 2404 Engomi | Nicosia – CYPRUS | T. +357 22 392970

email: info@smartwater.com.cy |  www.smartwater.com.cy